MINUTES OF MEETING FOREST LAKE
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Forest Lake Community Development District was held Thursday, August 1, 2024 at 10:30 a.m. at the Holiday Inn – Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida.

Present and constituting a quorum:

Eric Lavoie	Chairman
Bobbie Henley	Vice Chairperson
Lindsey Roden	Assistant Secretary Also present were:
Monica Virgen	District Manager, GMS
Jill Burns	District Manager, GMS
Marshall Tindall	Field Manager, GMS
Savannah Hancock	District Counsel, Kilinski Van Wyk
Lauren Gentry	District Counsel, Kilinski Van Wyk

FIRST ORDER OF BUSINESS	Roll Call
Ms. Virgen called the meeting to order and called the roll. There were five Board members in attendance constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Virgen opened the public comment period on anything specific to the agenda items.
Resident (Scott Woodlee 1636 Aspen Ave) recommended replacing the Board member resigning with someone in the neighborhood until the election is held in November.

THIRD ORDER OF BUSINESS	Organizational Matters
A. Acceptance of Resignation of Jessica Kowalski
Ms. Virgen stated the acceptance Resignation of Jessica Kowalski is on page 7 of the agenda package.

On MOTION by Ms. Henley, seconded by Ms. Roden, with all in favor, Accepting the Resignation of Jessica Kowalski, was approved.

B. Appointment to Fill Vacant Board Seat #5
Ms. Virgen stated if it is the Board’s recommendation to appoint a resident, normally an applicant would send a resume that would be presented to the Board to explain why you are interested in the CDD. This allows any members of the public who did not attend the meeting in person the opportunity to apply to the CDD. The Board requested that any interested resident submit their resume or letter of interest to be considered at the next Board meeting.

C. Administration of Oath to Newly Appointed Supervisor
D. Consideration of Resolution 2024-05 Appointing an Assistant Secretary
Items C and D were tabled to a future meeting agenda.

FOURTH ORDER OF BUSINESS	Approval of Minutes from the May 2, 2024
Board of Supervisors Meeting
Ms. Virgen presented the meeting minutes from May 2, 2024, Board of Supervisors meeting and asked for any comments or corrections from the Board.

On MOTION by Ms. Henley, seconded by Ms. Roden, with all in favor, the Minutes from the May 2, 2024, Board of Supervisors Meeting, were approved.

FIFTH ORDER OF BUSINESS	Public Hearing
A. Public Hearing on the Adoption of the Fiscal Year 2024/2025 Budget

On MOTION by Ms. Roden, seconded by Ms. Henley, with all in favor, Opening the Public Hearing, was approved.

Resident (Randi Ribarich 1775 Buckeye Rd) questioned certain line items on the administration portion of the budget, such as dissemination assessment administration. Ms. Virgen stated for the contract, it is based on the series of bonds that are in place. There was a bond increase issued in Phase 3.

Resident (Frank Rivera 1004 Sugarwood) asked what the CDD is maintaining to cause all of the increases. He noted it was his first year living there and hopes the budget does not keep increasing. Ms. Burns stated there was no proposed increase in CDD fees for the upcoming year. The increase in postage was due to mail notices regarding towing. She also noted for the assessment administration, it was based on contract. It is common among CDDs to charge the assessment roll fee. She noted that dissemination is required with the issuance of bonds. The management fee was increased from what residents have seen in the past. This is for the base fee of a District that will be resident controlled.

On MOTION by Ms. Henley, seconded by Ms. Roden, with all in favor, Closing the Public Hearing, was approved.

Consideration of Resolution 2024-06 Adopting the District’s Fiscal Year 2024/2025 Budget and Appropriating Funds
Ms. Virgen stated on page 22 of the agenda package is the Fiscal Year 2025 proposed budget for Forest Lake CDD. The proposed budget is $617,756. Nothing has been updated from the budget from the proposed budget approved in April. The assessment total will remain the same as the current year. This shows the budget has been compliant with Florida Statute.

On MOTION by Ms. Henley, seconded by Ms. Roden, with all in favor, Resolution 2024-06 Adopting the District’s Fiscal Year 2024/2025 Budget and Appropriating Funds, was approved.

Consideration of Resolution 2024-07 Imposing Special Assessments and Certifying an Assessment Roll
Ms. Virgen reviewed the resolution for the Board. The Board had no questions.

On MOTION by Ms. Roden, seconded by Ms. Henley, with all in favor, Resolution 2024-07 Imposing Special Assessments and Certifying an Assessment Roll, was approved.

SIXTH ORDER OF BUSINESS	Consideration	of	Resolution	2024-08
Designation of a Regular Monthly Meeting Date, Time, and Location for Fiscal Year

Ms. Virgen reviewed the proposed monthly meeting schedule for Fiscal Year 2025. The Board had no changes to the proposed meeting dates.

On MOTION by Ms. Henley, seconded by Ms. Roden, with all in favor, Resolution 2024-08 Designation of. Regular Meeting Date, Time, and Location for Fiscal Year 2025 was approved.

SEVENTH ORDER OF BUSINESS	Consideration	of	Resolution	2024-09
Authorizing the Establishment of an SBA Account
Ms. Virgen reviewed Resolution 2024-09 which was included in the agenda package for Board review.

On MOTION by Mr. Lavoie, seconded by Ms. Henley, with all in favor, Resolution 2024-09 Authorizing the Establishment of an SBA Account, was approved.

EIGHTH ORDER OF BUSINESS	Consideration of the Adoption of Goals
and Objectives for the District
Ms. Virgen noted that there was a new Florida statute requiring all CDDs to adopt annual goals and objectives for the District. She reviewed the proposed goals and objectives for the Board.

On MOTION by Ms. Roden, seconded by Ms. Henley, with all in favor, the Adoption of Goals and Objectives for the District, was approved.

NINTH ORDER OF BUSINESS	Presentation of Fiscal Year 2023 Audit
Report
Ms. Virgen reviewed the Fiscal Year 2023 audit report for the Board and noted that it was a clean audit.

On MOTION by Ms. Henley, seconded by Ms. Roden, with all in favor, the Fiscal Year 2023 Audit Report, was approved.

TENTH ORDER OF BUSINESS	Ratification	of	Traffic	Control
Jurisdiction	Agreement	with	City	of Davenport
Ms. Virgen noted that this agreement had been previously approved and they were bringing it back for Board ratification.

On MOTION by Mr. Lavoie, seconded by Ms. Henley, with all in favor, the Traffic Control Jurisdiction Agreement with City of Davenport, was ratified.

ELEVENTH ORDER OF BUSINESS	Ratification	of	Towing	Services
Agreement with Bolton’s Towing
Ms. Virgen reviewed the Bolton’s Towing Agreement with the Board and explained that their prior towing vendor had not been as responsive as they needed them to be.

On MOTION by Ms. Henley, seconded by Ms. Roden, with all in favor, the Towing Services Agreement with Bolton’s Towing, was ratified.

TWELFTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Hancock had nothing further to report at this time.

Engineer
Acceptance of Annual Engineer’s Report
Ms. Virgen noted that the Annual Engineer’s Report is on page 138 and this report is required by the Master Trust Indenture. She noted that the summary states that the property owned by the District is functioning with its intended purpose.

On MOTION by Ms. Roden, seconded by Ms. Henley, with all in favor, Annual Engineer’s Report, was approved.

Field Manger’s Report
Consideration of Proposals for Paver Materials & Installation
Associated Construction Products, Inc.
Prince & Sons, Inc.
Mr. Tindall presented the Field Manager’s report. He stated this contract is for landscaping, mowing, trees, branches, etc. The playgrounds have no issues.

On MOTION by Mr. Lavoie, seconded by Ms. Roden, with all in favor, the Proposal for Paver Materials and Installation with Prince & Sons, Inc., was approved.

District Manager’s Report
Approval of Check Register
Ms. Virgen presented the check register that is on page 155. This is for April 20th through July 16th. The total is $122, 294.17 and following the summary is a detailed check run summary.

On MOTION by Ms. Roden, seconded by Ms. Henley, with all in favor, the Check Register, was approved.

Balance Sheet and Income Statement
Ms. Virgen reviewed the financial statements. She noted there is no action necessary from the Board. These are for information purposes only.

THIRTEENTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

FOURTEENTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
Resident (Frank Rivera 1004 Sugarwood) asked if they can change the days security is present during the summer. They also recommended checking IDs at the pool. Ms. Burns stated if the residents see something happen that is out of amenity rules, they need to report it. Residents do not tend to like when they have to get ID checked, but if they are past the gates, it means they have a card. Guests are allowed four guests per household.

FIFTEENTH ORDER OF BUSINESS	Adjournment

Ms. Burns adjourned the meeting.

On MOTION by Mr. Lavoie, seconded by Ms. Roden, with all in favor, the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman